Volunteer!
Parents are required to provide a minimum of three volunteer points throughout the swim season, with at least two being earned at a swim meet. Only 1 floater/donation volunteer hour per family. Below are basic descriptions of the meet volunteer positions. Parents are asked to either select volunteer responsibilities during the registration process or opt-out and pay the per-family fee (the opt-out is limited to a few families and may not be available when you register). Additional volunteer positions can be added later by accessing individual events in the Team Calendar.
All volunteer questions can be directed to Suzanne Donders our volunteer coordinator: [email protected]
Home Meets Only
| Starter | Starts each race with the use of a button on the starter. |
| Recorder | Records the places of the swimmers in the main events as indicated by the Order of Finish Judge and gives them to the runner. |
| Runner | Takes the main event sheets from the Clerk of Course and gives them to the Recorder. Also takes the completed DQ sheets from the Stroke & Turn Judges and the recorded main event sheets from the Recorder to the Scorers. Takes timer sheets from timers after strokes are complete to the Admin table. |
| Ribbon Distributor | Passes out heat winner and participation ribbons to all swimmers 10 and under during heat races only. |
| Announcer | Announces each race and calls the swimmers to the Clerk of Course before their races. |
| Floater/Sub/ Ice Donation |
This volunteer will fill in for additional roles needed due to absences or as needs arise. Must still check in with volunteer coordinator at the beginning of meet/shift. They also donate 2 bags of ice (10 pounds each). Please bring to the pool the day of the home meet. Coolers will be set up and available by 2pm. |
| Floater/Sub/ Water Donation |
This volunteer will fill in for additional roles needed due to absences or as needs arise. Must still check in with volunteer coordinator at the beginning of meet/shift. They also Donate 1 case of water (24+ count, 16 ounces). Please bring to the pool the day of the home meet. Coolers will be set up and available by 2pm. |
| Meet Set-Up and Break Down Lead | You will be in charge of making sure everything is set up and broken down for the meets including set up and breakdown of starter blocks, benches, backstroke mats, chairs, posts & chains, and flags. Meet Set-Up must arrive by 4 PM. Meet Break Down must stay until everything is cleaned up after the meet. |
| Snack Bar | Assists Snack Bar staff in fulfilling orders. Must wear closed toe shoes and have long hair pulled back. |
| 50/50 Raffle Coordinator | Sells raffle tickets at a table near the snack bar, beginning 15 minutes before the meet starts (5:45pm) and draws winner after all backstroke events. |
| Water Distributer | Takes water bottles to all volunteers throughout the meet. |
All Meets
| Clerk of Course | Makes sure all swimmers are in their proper lane at the start of each race. |
Assistant Clerk of Course |
This individual will assist the Clerk of Course in making sure the swimmers are in the right lanes and stay in their lanes until they start the race. KID PUSHING OR CLERKING EXPERIENCE PREFERRED. |
| Order of Finish Judge | Identifies the order swimmers finish in during main heats. This serves as a back-up in case of a malfunction or error in the timing. |
| Timer | Times the swimmers from the start of their race until the end of their race and then records the swimmer's time on the heat sheets. |
| Meet Administrator/ Scorer |
Responsible for ensuring the timing system is working properly and times are being recorded at home meets. For away meets enter swimmers' times, place finish, and/or disqualification slip information into Meet Maestro during the swim meet as needed. Personal computer or team computer may be used to do this job. Training will be provided. |
| Ribbon Writer | Records the swimmers' names of the main events on the ribbon they receive according to where they placed in the race. |
| Stroke & Turn Judge | Watches each race and determines if each swimmer does the fundamental strokes properly and touches the wall properly. Also makes sure there are no early starts in relay races. If necessary, will complete the DQ slips and hand them to a Runner. MUST ATTEND TSA STROKE & TURN CLINIC PRIOR TO SEASON. |
| Kid Pusher | Gathers all swimmers and puts them in their lane
assignments before the start of each race. Sends the swimmers of each
race to the Clerk of Course. |
| Timing Runner | The Timing Runner is responsible for collecting timing sheets from the timers following the completion of each age group for each event. Time sheets are delivered to the Timing Manager. |
| Age Group Tent Parent | Age Group Tent Parents are responsible for marshaling younger swimmers in their designated tent prior to sending them on to the Kid Pushers. This job is complete after 7-8 Girls Butterfly. |
| Assistant Meet Administrator | Assist the Scorer/Meet Administrator with entering times and keeping track of scores, disqualifications, etc. |
| Floater/Sub | This volunteer will fill in for additional roles as needed due to absences or as needs arise. MUST check-in with volunteer coordinator before the meet and attend the volunteer meeting before the meet starts. Must be willing to serve in any needed capacity. |
| Relief Volunteer | Will check in with timers, order of finish, clerk of course, to see if they need a restroom break and take over for them. |
